Guidelines: Accessible Excel Documents
The "Should Items" can make access to online materials significantly easier.
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Provide titles for rows or columns of related information. If a column lists a series that contains numbers or other information that are related to one another, create a descriptive header above the series signifying what the series are. For example, consider a column of expenses followed by a total of all the expenses at the bottom of the column. Provide a header at the top, such as Expenses, and create another label for the total at the bottom, in a cell next to the total result, in the same format as Expenses.
Descriptive Notes can be provided. Just before a chart is displayed a small note containing a description of the chart may be provided. This descriptive text could be changed to the same color of the background if it is to be hidden.
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Make text equivalents short and to the point. Avoid providing overly lengthy details about clip art or photographs unless necessary to explain the relevance of the image. However complete information of relevant graphics must be conveyed.
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Use the automatic "Bullets and Numbering" command to format lists and outlines. Avoid using manual outlines or using asterisks or hyphens to denote bulleted points.
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Reformat documents in large print if requested by a student. If a document is password-protected, students will not be able to modify the font size. Consider providing the password to a student with a disability so he or she can modify the font size if needed, or provide the student with a password-protected document that is reformatted with a larger font size.
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